Administrative Assistant - Gilbert

This Administrative Assistant - Gilbert position is with Phoenix Children's in Gilbert, AZ. Posting Note: Administrative Assistant – Mercy Gilbert Location: Gilbert 3555 South Val Vista Drive Gilbert, AZ We are seeking a positive, proactive, and highly organized Administrative Assistant to support our Neonatal Intensive Care Unit (NICU) and Perioperative Services teams at Phoenix Children's - Mercy Gilbert Hospital. This is an excellent opportunity for someone who enjoys being part of a fast-paced healthcare environment and takes pride in keeping operations organized and running smoothly. The ideal candidate is a self-starter who anticipates team needs, takes initiative, demonstrates flexibility, and enjoys providing administrative support to multiple departments. Required Qualifications Education High School Diploma or equivalent. Experience Three (3) years of administrative support experience. An Associate's degree in Business or a related field may substitute for one (1) year of experience. Work Environment and Schedule Schedule: Monday–Friday, five 8-hour shifts. This is an onsite position requiring five days per week in the hospital. Consistent start time generally between 6:00 AM and 8:00 AM. The position will support two clinical areas and may require movement between unit workspaces. The employee will work in proximity to active patient-care areas. Although this is strictly an administrative position with no direct patient-care responsibilities, exposure to the sights and sounds of a hospital environment, including critically ill infants in the NICU, should be expected. Key Responsibilities Provide administrative support to NICU and Perioperative Services, including Operating Room (OR), Pre-Op, and Post-Anesthesia Care Unit (PACU) teams. Assist with nursing timekeeping activities, including monitoring timecard approvals, tracking attendance discrepancies, and processing timecard edits. Support supply ordering and inventory coordination for both office and medical supplies. Coordinate supply deliveries and maintain department-specific ordering information. Assist with general administrative tasks such as copying, laminating, preparing signage, filing, and correspondence. Provide scheduling and calendar coordination support for department leadership as needed. Assist with departmental projects and operational readiness activities. Collaborate with team members across multiple clinical areas to ensure administrative needs are addressed efficiently. What We're Looking For A positive, professional, and approachable individual with a strong customer-service mindset. Someone who is proactive, takes initiative, and can anticipate what needs to be done without always being asked. Strong organizational skills and the ability to manage multiple priorities. Excellent communication and interpersonal skills. Attention to detail, particularly when handling timekeeping information, supply orders, and administrative records. Flexibility and adaptability when supporting two different clinical teams. Comfort working in a hospital environment and interacting with clinical staff, patients, and families. Healthcare experience is beneficial. We are looking for someone who demonstrates the personality, initiative, and willingness to learn to be successful in this role. The ideal candidate is someone who is dependable, adaptable, positive, and naturally takes initiative. We are looking for a team player who enjoys helping others, stays one step ahead, and takes pride in making a difference behind the scenes in a busy healthcare environment. The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.