Administrative Officer

This Administrative Officer position is with U.S. Fish and Wildlife Service (Department of the Interior) in Phoenix, AZ. You will serve as a Administrative Officer within the Department of the Interior, U.S. Fish and Wildlife Service, Region 4, Louisiana Ecological Services Field Office. The preferred duty location is the Louisiana Ecological Services Field Office in Lafayette, LA, however, the location may be negotiable. The selected applicant will be required to report to a Department of the Interior (DOI) office and the Agency will determine the specific duty station and workstation upon selection. Key duties: • Some of the major duties you will perform include but are not limited to the following: Provide accurate and reliable advice and guidance on a wide range of administrative and business functions as they apply to Field Office operations. Oversee a variety of administrative services, including payroll, travel, and property management, including providing guidance and assistance in preparing cooperative/grant agreements, inter-/intra-agency agreements, reimbursable agreements, etc. Prepare, track, and manage documentation and budgets for reimbursable agreements for three separate programs. Conduct or assist with personnel-related activities including preparation of personnel actions, position descriptions, award justifications, and other personnel related documents. Ensure travel arrangements for program staff and cooperators are made in accordance with Federal Travel Regulations, Department and Service policy. Monitor and track obligations and expenditures throughout the budget execution phase, verifying that obligations and expenditures occur on a timely basis in accordance with the financial plan and regulatory controls and are within available funds. Provide professional and courteous customer service at duty station, to Regional Office, and to internal and external partners as needed. Exhibit leadership to internal and external customers based on knowledge and experience. Be willing to grow in areas of interest to further the mission of the organization Duties will be developmental in nature when filled below the full performance level. Qualifications: All qualifications must be met by the closing date of this announcement - 09/28/2026-unless otherwise stated in this vacancy announcement. Competitive candidates must also meet Time-in-Grade requirements as defined in 5 CFR 300, Subpart F. For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted. An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the work schedule requirement as the service dates will be reflected. For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience. Minimum Qualification Requirements: To qualify for this position, you must meet the following minimum qualifications: To qualify for this position at the GS-09 grade level: Experience: To qualify, you must possess at least one full year of specialized experience equivalent to the GS-07 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as demonstrated experience:(1) Providing administrative support to an organization on essential systems (e.g., recordkeeping, payroll administration, initiating human resource hiring actions, etc.); (2) Managing the acquisition of supplies, equipment, services, etc. for an organization in accordance with regulations and local policies; (3) Conducting portions of financial, management, or program analyses and documenting findings, issues, and recommendations; (4) Providing guidance to managers and staff on financial, budgetary, or administrative topics including regulations and guidelines; and (5) Coordinating with lower-graded Administrative Support Assistant as needed. . You must include hours per week worked. -OR- Education: Successful completion of at least a master's degree or an equivalent graduate degree, or two years of progressively higher-level graduate education leading to such a degree from an accredited college or university in a related field. Graduate level education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position; examples of qualifying fields include business administration, finance, law or similar. You must include transcripts. -OR- Combination of education and experience as listed above. To combine education and experience, first convert quarter hours to semester hours by multiplying by the fraction 2/3. Then, divide your number of graduate semester hours in excess of the first 36 hours by the number 18 (or the number your school uses to represent one year of graduate education). Then take the number of months of full-time experience and divide by 12 months. Add the percentages together. The total must equal at least 100 percent to qualify. You must include hours per week and transcripts. To qualify for this position at the GS-11 grade level: Experience: To qualify, you must possess at least one full year of specialized experience equivalent to the GS-09 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as demonstrated experience:(1) Preparing budget estimates or justifications for an organization, and monitoring an organization's budget to ensure that obligations, expenditures, and requested allotments stay within approved funding limitations; (2) Managing the acquisition of supplies, equipment, and services for an organization in accordance with regulations and local policies, (3) Providing administrative support to an organization (e.g., procuring needed supplies or services, initiating human resource hiring actions, payroll administration, etc.); (4) Conducting financial, management or program analyses and documenting findings, issues, and recommendations; and (5) Guiding and coordinating with lower-graded Administrative Support Assistant as needed. You must include hours per week worked. -OR- Education: Successful completion of at least a Ph.D. or an equivalent doctoral degree, or three years of progressively higher-level graduate education leading to such a degree from an accredited college or university in a related field. Graduate level education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position; examples of qualifying fields include business administration, finance, law or similar. You must include transcripts. -OR- Combination of education and experience as listed above. To combine education and experience, first convert quarter hours to semester hours by multiplying by the fraction 2/3. Then, divide your number of graduate semester hours in excess of the first 36 hours by the number 18 (or the number your school uses to represent one year of graduate education).. Then take the number of months of full-time experience and divide by 12 months. Add the percentages together. The total must equal at least 100 percent to qualify. You must include hours per week and transcripts. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. View the full announcement and apply on USAJOBS.gov.