Administrative Officer

This Administrative Officer position is with Veterans Health Administration (Department of Veterans Affairs) in Prescott, AZ. The Administrative Officer position is located at Bob Stump Department of Veterans Affairs Medical Center in Prescott, Arizona within Education and Health Informatics. The incumbent is in charge of overall administrative management duties, budget and resource allocation, procurement of contracting, human resources, payroll, and continuing medical education coordination with program development assistance. Key duties: • 30 Day Hiring Model The Department of Veterans Affairs is implementing a streamlined 30-Day Hiring Model designed to accelerate hiring while maintaining the highest standards of merit-based selection. This improved process reduces traditional hiring timelines by integrating early coordination, faster assessments, and efficient pre-employment actions. Applicants can expect a more transparent, predictable, and efficient hiring journey from announcement to entry on duty. What Applicants Can Expect Expedited Candidate Review Once the announcement closes, Human Resources will quickly review applications, issue certificates of eligible candidates the day after the announcement closes and refer applicants for hiring manager consideration. Quick Interviews & References HR may arrange interviews and will request references within 3-5 days after being referred to the hiring manager. Streamlined Pre-Employment Requirements: Following a tentative offer, applicants should be prepared to complete required steps, such as fingerprinting and background check, credentialing, and medical examination within 3 days of the offer. Clear and Timely Communication: Applicants will receive clear communication at key milestones, including referral, tentative offer, and onboarding instructions. After meeting pre-employment requirements, candidates will receive a final job offer and start date. Onboarding tasks may continue after starting, with HR ensuring timely completion for a smooth transition into VA service. If selected, applicants should be prepared to come onboard within 30 days of the announcement closing. Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Typical duties include but are not limited to: Providing budget formulation, justification, and execution; financial management, and financial reporting. Managing complete budget formulation and execution for the service involving appropriate funding control points. Providing advice and assistance to management concerning determination of training needs, sources of needed training, planning to meet needs, design and presentation of training and evaluation of results. Reviewing financial reports and resolves discrepancies with the appropriate accounting office. Assisting managers and staff in projecting staffing need, preparing performance plans and appraisals, processing training requests, and drafting disciplinary and adverse actions. Assisting managers and staff in projecting staffing need, preparing performance plans and appraisals, processing training requests, and drafting disciplinary and adverse actions. Acting as a resource person in planning, reviewing, and revising policies and procedures that impact patient care and affect administrative structure, processes and procedures. Planning, evaluating, interpreting, revising, and providing necessary corrective action for all accredited continuing education programs. Maintaining standards to ensure accreditation attained for the target audience of these programs includes the broad range of the medical profession. Providing advice and assistance to management concerning determination of training needs, sources of needed training, plans to meet needs, design and presentation of training and evaluation of results. Overseeing the management of the Talent Management System (TMS) program. Preparing procurement requests, evaluates proposals for work, writes Statement of Works, acts as a Contracting Officers Representative for procurements, and maintains procurement and contracting records. Managing contracting and procurement for all procurements that require varying approaches and complexity. Selecting organizational approaches and methods to accomplish a complex and varied workload. Work Schedule: Monday - Friday, 7:30 A.M. - 4:00 P.M. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD10025O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/02/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education s described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: preparing, justifying, reporting on, and executing the budget; preparing, justifying, and administering the program budget; overseeing procurement and contracting to achieve desired results, monitoring expenditures and uses cost-benefit thinking to set priorities; planning, evaluating, and administering training, organizational development, and career development initiatives. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Master's or equivalent graduate degree OR 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and graduate level education. Preferred Experience: COR Certification, Project Management, Contract Management, Timekeeping, Facilitating Meetings, New Employee Orientation Facilitation, Award processing You will be rated on the following Competencies for this position: Attention to Detail Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Teamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The incumbent's work environment is mostly sedentary, although some slight physical effort may be required. Physical demands include the ability to supervise/manage a busy education department with multiple complex educational programs. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. View the full announcement and apply on USAJOBS.gov.