EXECUTIVE SUPPORT SPECIALIST

This EXECUTIVE SUPPORT SPECIALIST position is with Department of the Air Force Headquarters (Department of the Air Force) in Phoenix, AZ. Click on "Learn more about this agency" button below for IMPORTANT additional information. The primary purpose of this position is to serve as the primary point of contact to the commander/director for all administrative functions and protocol activities. **Position location is not negotiable. Location will be revealed during the employment process** Key duties: • Assists the commander/director in management of administrative functions. Provides protocol support for visits and events. Plans, arranges, executes and/or provides advice to points of contact for a wide variety of formal and informal, ceremonies, meetings, receptions, and observances. Serves as the organizational liaison for administrative processes in support of commander's/director's personnel programs. Develops and maintains protocol and administrative program procedures, guides, and records. Qualifications: This is a GG-11 position in the Defense Civilian Intelligence Personnel System (DCIPS). The GG-11 duties for the "Professional" work category are at the "Full Performance" work level and are equivalent to those at the GS-11 level. The selectee's salary will be set within the grade equivalent to a GS/GG grade based on the selectee's qualifications in relation to the job. In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions. EXPERIENCE REQUIRED: Your resume must reflect the quality level of experience which demonstrates the possession of the knowledge, skills, abilities, and competencies necessary for successful job performance required for this position. Examples of creditable experience include knowledge of basic protocol principles and procedures, personnel processes, and administrative rules governing the flow of information up and down the organization. support to the Commander and, procedures, and operations in order to perform with little to no direct supervision; knowledge of basic principles, concepts, and methods of a professional or administrative occupation and skill in applying this knowledge in carrying out elementary assignments, operations, or procedures. OR EDUCATION: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree which demonstrates the knowledge, skills, and abilities necessary to do the work of the position or LL.M., if related. NOTE: You must submit a copy of official transcripts. OR COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. NOTE: You must submit a copy of official transcripts. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of various office automation software programs, tool, and techniques to support office operations and produce a variety of documents such as invitations, place cards, menus, itineraries, letters, reports, spreadsheets, databases, and graphs. 2. Knowledge of security classifications, records management, appropriated funding, non-appropriated funding policies/procedures. 3. Knowledge of basic Office of Personnel Management, Defense Civilian Intelligence Personnel System, and Air Force civilian personnel practices as they relate to honorary awards, time and attendance, performance management, compensation and benefits, drug-testing, and civilian pay actions. 4. Knowledge of official military and government protocol functions and responsibilities to ensure proper recognition and treatment for ceremonies, events and visits, including sensitivity to world political situations, US and foreign military rank structure, political configuration, and orders of precedence. 5. Skill in the use of various office automation software programs, tool, and techniques to support office operations and produce a variety of documents such as invitations, place cards, menus, itineraries, letters, reports, spreadsheets, databases, and graphs. 6. Ability to plan and organize management programs and functions of an organization, to include coordinating teams, logistical support, and action plans. Ability to gather, analyze, and present facts; develop guidance, policy, or tutorials; and communicate effectively both orally and in writing especially writing styles for military and civilian correspondence, directives, guides, performance records, promotion recommendations, awards and decorations PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. View the full announcement and apply on USAJOBS.gov.