Health and Medical Education Program Professional II, Department of Medicine

This Health and Medical Education Program Professional II, Department of Medicine position is with University of Arizona in Tucson, AZ. Provide administrative support to the assigned Division Chief, faculty (when requested), and fellows, including scheduling meetings, organizing and/or preparing departmental administrative reports, tracking program expenses, coordinating distribution/collection of fellow evaluations, maintaining personnel files, analyzing, summarizing and interpreting information, and recommending best actions to be taken. Assist the Program Director with writing and the development of all Fellowship Program required documentation, including preparation of accreditation materials, development of rotation goals and objectives, and management of rewriting program materials in compliance with ACGME regulations and regulatory changes. Manage office workload by responding to day-to-day inquiries, providing information, and interpreting Departmental, University, and Banner policies, procedures, and operations. Prepare the necessary rotation schedules for the fellows in close collaboration with the Program Director. Coordinate the annual recruitment process for the assigned fellowship program(s). Manage recruitment activities for the fellowship program(s) which include gathering data from the AAMC ERAS system, collating documents and preparing for interviews, and communicating information to recruits over the phone, in person, and via email. Organize and manage annual and ad hoc accreditation reports. Prepare required accreditation documents and reports in preparation for site reviews. Coordinate annual recruitment process for program fellowship slots. Coordinate use of annual fellowship program funds and resources (space and supplies) designated for fellowship operation. Coordinate reimbursement process for fellows and faculty, including preparing travel paperwork and securing appropriate travel authorizations. Prepare forms for division reimbursements including disbursement vouchers, purchasing card transactions, and/or on-line requisitions. Coordinate new fellowship trainings and orientations, along with other Program related events. Maintain program website and alumni database. Assist with division faculty recruitment and hiring, set schedules, create agendas, and arrange meetings as needed for Division Chief and other members of the division. Attend annual ACGME and specialty specific meetings and workshops, if directed. Coordinate outside rotations with outside organizations, hospitals, and private practices as needed. Serve as program liaison with faculty, staff, and hospital/ clinic personnel. Coordinate all social functions for the fellowship Program(s) and for the division as requested by the Division Chief. Assist Program Director with preparing academic annual reports for multiple outside agencies, as well as for internal UA requests from the Department of Medicine, GME office, and Deans' offices. Prepare and distribute fellowship program manual(s). Proctor the In-Training Exam for fellows, if applicable. Participate in the development of new procedures in response to new/revised policies issued by governing agencies or the Program Director. Maintain bi-weekly time sheet records.