Senior Coordinator, Administrative Operations (Safford, AZ)

This Senior Coordinator, Administrative Operations (Safford, AZ) position is with University of Arizona in Safford, AZ. Administrative Duties: Coordinates the daily administrative operations and research activities of the Observatory. Implements administrative policy and procedures to enhance operations and service efficiencies, and identify opportunities for improvement. Coordinates utilization and maintenance of Observatory offices, bedrooms and kitchen facilities. Maintains financial and administrative records for variety of funding sources for audit purposes. Manages complex supply and equipment orders for the Observatory. Helps coordinate international freight for research equipment. Supports the fleet of vehicles including scheduling use and maintenance, preparing monthly and annual reports to UA Motorpool and State agencies. Financial Duties: Utilizes internal university systems, performs and monitors daily financial transactions to coordinate purchasing, initiate payments, manage assets, and accurately book expenses. Reviews transactions and their associated documentation to ensure compliance with internal and external regulations, policies, and procedures. Ensures completion of necessary documentation for expenditures, deposits and correcting entries. Supports unit asset management and inventory in financial systems. Interprets financial policies to ensure regulatory compliance and provides staff with guidance regarding financial questions. Participates in implementation of new financial and operational tools and protocols to streamline functionality and improve efficiencies. Analyzes financial data to provide recommendations for operational improvements. Other Duties: Time coordinator for observatory staff timesheets. Assists with tracking inventory of parts and supplies in electronic asset management system. Input observatory inventory data, monitor inventory in relation to threshold requirements, generate orders for new supplies and parts, input and evaluate maintenance data, and generate reports with recommendations on maintenance activity and task lists. Oversee event planning for meetings and trainings, coordination of meeting space and logistics. Knowledge, Skills, and Abilities: Excellent customer service skills. Proactive in monitoring tasks and take prompt actions to complete work. Strong organizational skills to effectively manage time, prioritize tasks, set goals, and develop systems to achieve them. Possess excellent written and verbal communication skills. Knowledge and use of business principles, theories and concepts. Work efficiently and effectively both independently and as part of the team. Demonstrate honesty and integrity, as well as being flexible and adaptable to a fast-paced and evolving environment. Working knowledge of the University’s accounting policies, procedures, and practices. Physical/Environmental Requirements: Ability to travel three days per week to the observatory site and carry out work functions while at the summit elevation of 10,500 feet.