Administrative Officer

This Administrative Officer position is with Veterans Health Administration (Department of Veterans Affairs) in Tucson, AZ. The Southern Arizona VA Health Care System (SAVAHCS) Social Work Service is currently seeking a Supervisory Administrative Officer. The incumbent oversees and executes all administrative functions, including administration, human resources management, budgeting and finance, management and program analysis (such as analytical, evaluative, and advisory tasks), office support services, document control, logistics, and a range of other related administrative responsibilities. Key duties: • Collaborates with leadership to develop plans ensuring compliance with performance standards. Sets policies, oversees all administrative functions, and guides strategic direction, including budget, staffing, procurement, and space utilization. Responsible for organizational structure, workload analysis, and resource planning. Leads initiatives on equal opportunity, labor relations, and space management. Serves as the acting approving official for supplies and contracts. Reviews contract adjustments and manages the SWS budget, ensuring fiscal accountability. Oversees personnel administration, including staffing, performance standards, and disciplinary actions. Ensures staff are trained and updated on policies. Tracks workload data for leadership reports. Handles accreditation requirements, conducts quality audits, and prepares documentation for compliance and licensing. Coordinates responses to reports from higher organizations. Conducts special studies and investigations, providing recommendations for staffing, workload, and operational improvements. Oversees the SWS budget, including control points, contracts, and personnel costs, ensuring fiscal responsibility. Analyzes resource needs, develops budgets, and implements internal controls aligned with accounting standards. Develops monthly and quarterly cost targets. Oversees budget allocations. Ensures departments operate within approved funding levels. Work Schedule: Monday through Friday, 07:30 a.m. - 4:00 p.m. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD126340 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/18/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience include, but are not limited to: conducting program analysis through data evaluation; interpreting policies, abiding local procedures, and managing correspondence; performing administrative, budget, and finance management tasks. NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond undergraduate education an equivalent combination of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. (NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.) For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. View the full announcement and apply on USAJOBS.gov.