Administrative Support Assistant III

This Administrative Support Assistant III position is with University of Arizona in Tucson, AZ. Faculty Administrative Support: Manage and coordinate the faculty lead's schedule, including internal and external meetings, events, presentations, partner meetings, and community commitments. Schedule meetings, prepare agendas and materials, take notes when appropriate, and track follow-up items. Help prioritize competing requests, deadlines, and organizational needs. Coordinate communication and logistics among TVF staff, University departments, community partners, advisory board members, donors, and other stakeholders. Maintain organized records, calendars, contact lists, documents, and administrative systems. Anticipate upcoming deadlines and needs and ensure appropriate follow-up occurs. Event Registration Coordination: Create, manage, and maintain TVF events and registrations within Trellis and other approved University systems. Coordinate event logistics, including registration, participant communication, schedules, facilities, supplies, staffing, and follow-up. Support a wide variety of TVF programs and events, including educational programs, community events, donor events, workshops, trainings, meetings, and special initiatives. Maintain event calendars and ensure information is accurate, timely, and communicated effectively. Assist with event evaluation and post-event reporting. Donor Community Relations: Coordinate donor and stakeholder meetings, tours, special events, and cultivation opportunities. Prepare meeting materials, background information, presentations, impact stories, and follow-up correspondence. Maintain accurate donor, partner, and stakeholder records. Assist with donor stewardship, including thank-you communications and regular updates about TVF programs and impact. Help plan and execute donor events, farm tours, advisory meetings, and other relationship-building opportunities. Represent Tucson Village Farm professionally and warmly when interacting with community members, partners, and supporters. Program Project Coordination: Assist the faculty lead with coordinating special projects, partnerships, grants, and new initiatives. Develop timelines, track deliverables, communicate with project partners, and ensure deadlines are met. Coordinate across TVF's various program areas to improve communication and organizational efficiency. Help develop systems and procedures that make day-to-day operations more efficient. Identify administrative challenges and proactively develop solutions. Provide additional programmatic and administrative support as priorities and opportunities emerge. Knowledge, Skills, and Abilities Exceptional organizational and time-management skills. Strong attention to detail and ability to manage numerous projects and deadlines simultaneously. Excellent written and verbal communication skills. Ability to work independently, exercise sound judgment, and take initiative. Strong interpersonal skills and ability to work effectively with a variety of audiences. Strong computer skills and willingness to learn University systems, including Trellis. Ability with organizing, analyzing, and presenting data. Strong event planning and project-management skills.