Operational Support Assistant III, College of Science Business Operations (Multiple Positions)

This Operational Support Assistant III, College of Science Business Operations (Multiple Positions) position is with University of Arizona in Tucson, AZ. Process travel authorizations, advances, purchases, reservations and reimbursements. Initiate transactions in UAccess Financials such as General Error Corrections, Distribution of Income and Expense, Salary Expense Transfers, and Transfer of Funds to move expenses to appropriate account, object code, or fund accounts. Review and/or prepare business office documents including Purchase Orders, Reimbursements, PCard purchases, Internal Billings, and edits to Assets. Reconcile university purchasing card statement reports, ensuring that transactions are appropriately coded, documented and funded; assist department cardholders to submit expense reports, following university policies and procedures. Utilize UAccess systems to review and monitor account transactions, account budgets, employee payroll and distributions, balances, and account reconciliations, and provide explanations and recommendations for budget variances. Support monthly account reconciliations in accordance with policies and procedures. Populate yearly event summaries with final expense numbers as they become available. Create and maintain proper accounting records for all transactions and make corrections as needed. Keep informed of University policies and procedures, including updates, to ensure expenditure compliance. Serve as a point of contact to staff for all business transactions by answering questions and providing guidance. Advise others on complex customer inquiries, requiring advanced knowledge of college and university policies. Train new employees and create process documentation as needed. Knowledge, Skills, and Abilities: Demonstrated knowledge of Microsoft Office programs (Excel, Adobe Acrobat, PowerPoint, Outlook). Strong organizational, time management, and problem-solving skills. Ability to interact professionally and effectively with others. Effective written and verbal communication skills. Ability to work both independently and with a team. Ability to work in a deadline driven environment.