Program Coordinator, 4-H Events

This Program Coordinator, 4-H Events position is with University of Arizona in Tucson, AZ. Program and Curriculum Support: Assist in adapting and implementing established extension educational programs and curricula, delivered through local extension offices, for assigned focus areas. Help organize topics, activities, and schedules for workshops and learning sessions based on existing research‑based programs. Coordinate basic logistics (rooms, materials, equipment) to support effective program delivery. Data Collection and Basic Analysis: Conduct routine data collection activities, such as distributing surveys, recording attendance, and gathering simple outcome information from program participants. Enter and clean data in spreadsheets or databases and perform basic analysis (for example, summarizing counts, percentages, or simple trends). Use standard formats to compile findings into tables or charts to support program evaluation. Reporting and Communication: Assist with preparing standard reports, presentations, and summaries that describe extension program activities, participation, and basic results for internal and external stakeholders. Create simple slides, handouts, or visual aids for meetings with community partners and advisory groups. Maintain well‑organized documentation so program history and results can be easily referenced. Community Outreach and Relationship Support: Support outreach efforts for extension programs by sharing information with community members, schools, and local organizations about offerings in assigned focus areas. Attend community events and meetings to help staff tables, answer straightforward questions, and refer more complex inquiries to senior staff. Help identify community resources, venues, and potential partners that can enhance program delivery. Operations and Volunteer Support: Support day‑to‑day operations for extension facilities, events, or markets in assigned focus areas, including scheduling space, monitoring supplies, and tracking basic resource use. Assist with recruiting, orienting, and providing basic instructions to volunteers and interns who contribute to extension programs. Help with simple marketing and promotion tasks, such as drafting short announcements or social media posts under supervision. Knowledge, Skills and Abilities Basic knowledge of extension or community‑based education principles and familiarity with research‑based programming. Skill in organizing information, performing routine data analysis, and preparing standard reports or presentations. Ability to communicate clearly in writing and verbally with colleagues, community members, and partners who may not be familiar with technical topics. Ability to manage multiple tasks, follow established procedures, and seek guidance when encountering unfamiliar issues. Comfort working with various communities and a commitment to audience responsive engagement. Proficiency with common office software (word processing, spreadsheets, presentation tools) and willingness to learn program‑specific systems. Ability to establish plans of work and create strategies to improve team functionality and customer service experiences in ambiguous environments. Ability to establish plans of work and create strategies to improve team functionality and customer service experiences in ambiguous environments. High competency in people-related skills in regard to logistics, problem analysis, conflict management, communications, human relations, and leadership development. Desire and capability of working with various youth and volunteer audiences, possess self-confidence and self-efficacy, exhibit a positive view of others and their capabilities, be entrepreneurial, use good time management, and show good judgment, and use sensitivity while working with peers and community members alike.