Secretary (Office Automation)

This Secretary (Office Automation) position is with Internal Revenue Service (Department of the Treasury) in Phoenix, AZ. With nearly 1,700 attorneys, IRS Chief Counsel is the largest tax law firm nationwide. Our attorneys are among top tax law practitioners and some of the very best legal minds found anywhere. Together with the IRS, we serve the public by applying the tax code with fairness and integrity. After pausing hiring in 2025, we now seek new law graduates and experienced attorneys to join us. Click to learn more: IRS Office of Chief Counsel Careers Site Meet Our People Learn about our Legal Divisions Key duties: • The Strategic Litigation (SL) Division Counsel is a national organization with approximately 90 attorneys and 30 paralegals located in 33 cities nationwide. The SL Division, through its Special Trial Attorneys and paralegals, is responsible for handling the Office of Chief Counsel's most complex, high-profile, and significant cases in the United States Tax Court, which cases often establish national precedent or are otherwise important to tax administration. The SL attorneys and paralegals provide a full range of legal services on all issues, including advising the Internal Revenue Service on its most significant non-docketed cases, handling significant case litigation in the United States Tax Court, and assisting the Department of Justice in the handling of significant cases in both Federal and State Courts. As a Secretary (OA), you will: Work closely with the Director, Headquarters Operations and Deputy Division Counsel and the staff to provide advice on procedures, reports, requirements, and other matters necessary to implement the Division Counsel's policies, directives, and instructions. Implement and modify administrative systems/procedures and record keeping systems to facilitate coordination of the work of the office with both internal and external groups. Produce a variety of written documents utilizing varied advanced word processing, spreadsheet, and presentation software functions. Implement office procedures and practices to be used in subordinate/field offices covering such work areas as correspondence, telephone procedures, publications, directives, reports, etc. Respond to inquiries and problems of an administrative nature not requiring a technical knowledge. Receive all correspondence for the Division Counsel Deputies; screen correspondence prepared for a Deputy Division Counsel's signature. Arrange conference and exercise exclusive control over each Deputy Division Counsel's appointments. This is not an all-inclusive list. If selected at a lower grade level, you will have the opportunity to learn to perform the duties of the position, and will receive training to help you grow in the position. Qualifications: Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See "Required Documents" for a list of document requirements for all employment authorities. Career Transition Assistance Program Current Chief Counsel Employee In order to qualify, you must meet the experience requirements described below. Your resume must clearly describe your relevant experience. To qualify for this position of Secretary (OA) you must meet the qualification requirements listed below by the closing of this announcement: For GS-08: Specialized Experience: One year of specialized experience for this position includes experience performing secretarial/clerical tasks. Responding to inquiries and problems of a non-technical nature, maintaining a high-level supervisor's appointment calendar, screening calls and visitors, maintaining files and records, locating conference arrangements, and scheduling appointments and travel. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service GS-07. For GS-09: Specialized Experience: One year of specialized experience for this position includes experience performing advanced secretarial/clerical tasks. Responding to inquiries and problems of a non-technical nature, exercising control over a high-level supervisor's appointment calendar, screening calls and visitors, creating and maintaining files and records, locating and summarizing conference arrangements, and scheduling appointments and travel. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service GS-08. For GS-10: Specialized Experience: One year of specialized experience for this position includes independently performing advanced administrative and office management duties. This includes handling administrative inquiries; managing complex office operations and automated systems; exercising full control over a high-level supervisor's calendar; screening calls and visitors; preparing and reviewing correspondence using advanced software functions; coordinating conferences, meetings, and travel; and guiding clerical staff while recommending improvements to administrative procedures. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service GS-09. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume. Time in Grade Requirement for GS-08: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent GS-07. Time in Grade Requirement for GS-09: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent GS-08. Time in Grade Requirement for GS-10: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent GS-09. View the full announcement and apply on USAJOBS.gov.